Create a sustainable meeting culture
Why is the meeting room you like always occupied? And why are there so many empty office spaces when everyone has been assigned their own dedicated workspace? There is often a big difference between how we think we use our offices and how we actually use them.
Hybrid work and video meetings are here to stay, and they affect the way we use office space and meeting rooms. Statistics show that there are often fewer participants physically present in meeting rooms than there is actually space for.
Only 12% of all meetings have 7 or more physical participants.
A full 57% of all meeting rooms are built for 7 or more participants.
With new technology, we can gather data that gives us insight into the actual use of the company's space. The results show that it is the same meeting rooms that are being used. This means that other (and often many) meeting rooms are frequently left empty, possibly also office spaces? This is a poorly sustainable use of space.
Location, size, acoustics, and equipment in the rooms can all be factors that make certain meeting rooms preferred by employees. Analyzing actual room utilization gives us necessary information to optimize the use of the available square meters. Which are the most requested room types, what room sizes, and how many meeting rooms do you actually need?
Core AV can assist with a complete overview of how you use the office premises today. This gives you a solid foundation to optimize today's layout - not just meeting rooms but the entire office area.
Optimizing capacity and resources can lead to significant economic savings while also creating new value in terms of improved productivity, higher employee satisfaction, and increased sustainability.
Statistics show what our meetings actually look like:
Average number of participants: 2.9
Average number of available meeting rooms: 17
Number of meetings with 3 or fewer participants: 68%
If the challenge is unused meeting rooms, one solution could be to change the size of these meeting rooms. A large meeting room that is seldom used can, with simple adjustments, be converted into two or more smaller meeting rooms with equally good or better solutions.
We see that rooms with user-friendly and good solutions for video meetings are important for an efficient meeting day, which often consists of just as much remote work as presence at the company's office.
With the help of video-centric setups, employees can easily collaborate and interact even if some are working remotely.
The concept of video-centric meeting rooms, sometimes referred to as virtual presence, are rooms dedicated to precisely virtual conferences and meetings. The goal is to simulate face-to-face communication when participants cannot meet in person. It supports the illusion that they are still together in one room.
To ensure the best experience of this concept, it is important to look at how the meeting room is equipped. Analyses show that the most popular meeting rooms are equipped for video conferencing, with a screen for presentations and good audio and video quality.
Microsoft Teams Rooms is a video conferencing system with high-quality audio and video features that provides an extremely good meeting experience. Video-centric concepts are one of Microsoft’s focus areas.
With our knowledge and good data, we ensure that the office space is tailored to meet your unique needs and goals.
Whether your goals are to reduce costs, promote collaboration, or improve employee well-being.
We assist you with data collection without it affecting daily operations or employees' work.
To learn more about how we can assist you with the optimization of your offices and meeting rooms, please contact us for a friendly and non-binding conversation.
